General
Session Board Meeting Minutes
January
7, 2003
Location:
City Hall, Main St., Idaho City, Id
Board
Members Present: Brent Adamson, Theresa Mann, Elizabeth Martin
1)
Minutes:
Elizabeth made a motion that the minutes of the Dec. 2, 2002 meeting be
approved as written. Theresa seconded the motion and the Board unanimously
agreed.
2)
Financials:
·
Theresa
reported that Carolyn had provided the Monthly Financial report for Dec. 2002
that there was a checking account balance of $7, 875.32 and a reserve account
balance of $55,952.99. An
additional $1,260.00 was deposited to
the checking account on Jan. 7, 2002.
Monthly utility bills, water testing/lab bills and payroll will be paid
from the checking account. The payment to Sylvan Adamson for the well work was
paid directly from the reserve account in the amount of $13,130.14 since Carolyn’s report, reducing
the reserve balance to $42,822.85.
·
Theresa
reported that Carolyn had provided information regarding a reduction in the
mileage rate from $ .365 to $ .36 per mile.
·
Elizabeth
made a motion the financial report be approved. Theresa seconded the motion and
the Board unanimously agreed.
3)
Manager’s
Report:
·
Matt
advised that he will change the gate code on February 3, 2003 at approximately
6:30am – 8:00 am.
·
Matt
identified a valve leaking near the Woodworth property. As it is only a minimal
leak, and considering the necessity of leaving some water running due to the
below freezing temperatures, it was decided that it is best to wait until
spring to evaluate and make any necessary repairs.
·
Trees
– Matt identified a few trees that need to be removed. Due to the current
weather conditions, he intends to do a more thorough identification in the
spring.
4)
Web
Site: Bruce will report on the progress of the web site at the February
meeting. Elizabeth is compiling a listing of e-mail addresses of those owners
interested in obtaining information through the web site.
5)
Correspondence:
·
Brent
reported that he had provided Building Plan Guidelines to Jon Long, Sr.
·
Elizabeth
agreed to work on modifying the Welcome Packet to provide appropriate
information to residents of Sub. #4, for review by the Board. Brent will
contact WLC to assist with obtaining resident information/addresses.
·
Theresa
contacted Charlie Honsinger and he advised he would have a draft letter to WLC
for our review within a few weeks.
·
Letters
regarding the gate code change have been sent to emergency service entities and
vendors.
·
Elizabeth
reported receiving address changes from a few property owners.
·
Theresa
reported receiving notice from the State Insurance Fund that, due to our
workers compensation premium being less than $2,500.00 annually, we will not
receive a dividend this year.
·
Water
Certification testing information had been received. Matt and Brent will
complete applications to be mailed by the end of January.
6)
Gate
Openers: Elizabeth reported that she had obtained cost estimates for gate
openers (Lift Master) from Overhead Door Co. at $30.00 each or $25.00 each in
quantities of 10 or more. It was decided we would wait until we have further
information regarding WLC’s proposed gate changes before considering to
purchase in quantity (to be repaid by individual purchasers).
7)
Meeting
Adjourned