Duquette Pines Homeowners Association

General Session Board Meeting Minutes

October 7, 2003

Location: Boise Basin Library, 404 Montgomery St., Idaho City, ID

Board Members Present: Brent Adamson, Loyal Willis, Elizabeth Martin, Bruce Reichert

1) Minutes: The minutes of the September 2, 2003 meeting was approved as written, following a motion by Bruce, seconded by Elizabeth.

2) Financial Report: The financial reports for the current period had not been received at meeting time.

3) Manager’s Report:

§ In Jim’s absence, Loyal advised that there was a leak at the horse troughs that would be repaired in a day or two.

§ Don reported that he and Jim repaired a standpipe leak and replaced the valve.

4) Building Plans: Mackey – we are still in need of accurate distances from the property lines for the record. Bruce agreed to draft a letter requesting the detailed information.

5) CCR Violations: The Board discussed a sample chart listing current CCR violations that could be published on the website and in the newsletter. Carol Kirkland suggested adding a column for “Resolved” items. After discussion it was agreed this would be given a try as a method of communicating CCR information to residents. Elizabeth will make the changes and forward a copy to Bruce for the website.

6) Well Update: Brent stated he has not heard back from DEQ on requirements for the replacement well. Loyal mentioned that he had given the GPS numbers of all the wells to Dave Adamson prior to his work. Brent said that DEQ was adamant that we wait on drilling a replacement well until they review the data on the original well. Brent will contact both the Water Resources Board and Dave Adamson for further discussion.

7) Other Business:

• Loyal updated the Board on the bill received by Duquette Pines Inc. from Qwest. He indicated that the Board would probably receive a bill for alleged line damage eventually. Loyal is not sure that we damaged the line and suggested we demand that Qwest come up and identify where the damage occurred before paying the bill.
• Loyal informed the Board that Brad Stone told him he had received approval to build a fire exit road in Division #4 between Lots #9 & 10 in Block 5. Brad plans to do the road building.
• Newsletter: It was agreed that we should continue to hold off on a newsletter until we have some firm information to print regarding the wells and Western Land activities.
• Web Hosting: Elizabeth provided information about web hosting and email accounts from several providers, both free and for a fee. Bruce added information on rates at RMCI. Elizabeth agreed to contact Interplus to see if they would give us a reduced rate for providing some customer referrals.
• The Board discussed obtaining a charge account from Consolidated Supply for plumbing parts. Consolidated requires personal account information from two Board members in order to open an account for the association. Elizabeth will get with Jim and discuss optional ways for doing business with Consolidated.
• Carol Kirkland asked if the Board knew when WLC planned to complete the roads in Division #3. She described deep trenches and other hazards caused by the lack of proper completion. She stated that the work needs to be done prior to winter to prevent even worse problems. The Board agreed to compose and send a letter to WLC urging them to complete the roads as soon as possible.

4) Meeting adjourned at 8:30 p.m.