DPACB dba Duquette Pines Homeowners Association Sub. #’1, 2 and 3

Annual Meeting Minutes

May 7, 2005

Location: Basin Senior Center, Bear Run Rd., Idaho City, Id

 

1)      Opening: Brent Adamson welcomed the numerous property owners of Subdivision #’s 1, 2 and 3 as well as many new Subdivision #4 owners in attendance for the annual meeting. 

2)      Financial report: The 2005-2006 budget was presented for review and discussion. Board members and Marcy Rowe, bookkeeper, were available to address issues and answer questions regarding the proposed budget. Anticipated expenditures for road (repairs/widening) and water (deepening a well) were discussed.

3)      Western Land/Division #4: Brent reported that WLC and DPHOA are meeting immediately following the Annual Meeting to begin discussion of merging Division #4 with the existing Association. All in attendance were invited to attend. Division #4 owners, in particular, were encouraged to meet with the Board after the Annual Meeting to address the proposed merger. 

4)      Managers Report: Jim White reported on the current status of road and water system maintenance issues:

  •  speed bumps
  • removal of trees along roadways (Jim asked the help of property owners in locating their property pins/markers in determining location of  trees that are to be removed)
  •  possible widening of two narrow road areas on Meadow and Bull Pine (cost estimates being obtained)
  • water line leaks to be repaired
  • reduced electric costs for well pumps due to repairs that have been completed

5)      Water/wells:

·        Owners were advised that we now have three 10,000 gallon water tanks. The third tank was installed by WLC as required by the County Commissioners at the time of approval of the Sub. #4 plat due to fire concerns. DPHOA shared in costs of the third tank in order that the third tank is available to carry potable water through the existing water system.

·        We currently have four wells in operation and have budgeted to have one well deepened in the next fiscal year.

·        Brent reminded owners of the requirement to have backflow prevention on all outside water spigots.

·        Brent confirmed that the water system is to be flushed when there is a new hookup.

6)      CCR’s: Marcy Rowe and Julie Randolph reported that the CCR Committee is preparing comparisons of the CCRs of Sub. #s 1, 2 and 3 and recommendations for consolidation of those three CCRs. They encouraged owners to provide recommendations for changes. The Committee will present their recommendations to the Board. At that time, owners of the Subdivision involved will be provided information for review. Ultimately, owners will vote on any recommended changes to the CCRs. Discussion by owners in attendance indicated approval of enforcing and prosecuting serious violations of CCRs that affect property values.

7)      Wildfire Issues: Bruce discussed wildfire concerns and actions owners can take to help decrease fire potential. He discussed the possibility of a grant in conjunction with Boise County through the Dept.of Lands to allow homeowners assistance with wildfire prevention. Bruce introduced Rosemary Thomas of the BLM who, along with other BLM and Forest Service representatives, addressed wildfire concerns – in particular, BLM land adjacent to Duquette Pines Subdivision. Rosemary addressed the plans of the BLM to reduce/remove tinder on the BLM property. Following the Annual Meeting, numerous residents took a walking tour with BLM officials on the land adjacent to Duquette Pines. Elizabeth and Andy Nelson hosted the walking tour event, which attracted more than a dozen folks. BLM officials explained what they hope to accomplish on their land this year: thin smaller trees this year and larger ones down the road.

8)      Elections: Nominations are being accepted until June 4, 2005 for the two Board positions currently held by Bruce Reichert and Carol Kirkland. In addition, a vacant Alternate Board position will be filled at this election. Theresa explained the election process. Election information and ballot will be mailed at then end of June 2005 along with the 2005-2006 road and water assessment billings. Bruce Reichert, Carol Kirkland and Elizabeth Nelson were nominated, and all accepted the nominations, to run for the positions.

9)      Roads: The issue of oiling/dust abatement was a topic of discussion. While a few owners were opposed to oiling roads, the majority opinion appeared to favor the option of dust abatement. The main concern was to determine the appropriate product to be used - magnesium chloride vs. pinesap slurry (or a similar product). In past years, the Board had approved individual owners request to do dust abatement on the roads adjacent to their property/homes – at their own expense. Discussion was held regarding the possibility of dust abatement being done as an Association expense. The Board approved a recommendation to put a moratorium on any dust abatement to allow time for research of the products and costs. The Board will address this issue at the June 7, 2005 meeting.

10)  Gate: The Manager and Board members discussed the current work being done on the gate mechanism. In addition, much information was shared about the current problem with gate damage. Again, a few owners were in favor of eliminating the gate however, the majority seemed to favor retaining the gate. The recommendations were to continue to research options to enhance the gate/gate boards; costs of changes and considerations for determining the sources of the damage/vandalism to the gate. Owners indicated favor/approval of pursuing and, if necessary, prosecuting vandals.

11)  Property owner input: In addition to the owner input in regard to gates and roads, some owners addressed issues regarding what they perceived to be violations of CCRs. Those owners were requested to identify their specific concerns, in writing, to the Board in order that their issues are placed on the Agenda of a monthly Board meeting for review.

12)  Meeting adjourned.