Duquette Pines Architectural Control Board (dba DPHOA)

Annual Association Meeting

May 19, 2007

Location: Boise Basin Senior Center – Idaho City, Idaho

 

 

Approximately 30 Association members attended the Annual meeting on May 19, 2007 to discuss the following:

 

·        Financial Report: The financial report was presented. The proposed 2007-2008 budget was presented and discussed.

·        Division #4: President Brent Adamson welcomed Duquette Division #4 to their first Annual meeting since the October 2006 election changing the Bylaws to include Division #4 to the Association.

  • Discussion was held regarding use of the Common Property:

·        Consideration of fencing the property known as ‘The Meadow” (Sub #4, Block 3, Lot 24) – one option discussed was ‘pole fencing’. No estimates of cost have been obtained yet.

·        Placement of a building to house a fire truck was discussed. The Board is working with the Idaho City Volunteer Fire Department with the goal of having a ‘satellite’ fire station in Duquette Pines with Idaho City Fire Department providing a truck to be housed in Duquette. The consensus of the members present at this annual meeting was that a fire station was a priority for Duquette Pines. Discussion was held regarding possible location for the fire house and options for building materials. The Board will obtain information to determine size of structure needed; cost estimates for a building and review the location options.  

·        Manager’s Report:

  • Water: Jim White reported on the past years water issues, including maintenance and repairs to water lines and water valves. He explained that additional valve repairs will be made this summer. Some work on the water system will require the need to turn off water access for a period of time. Water users will be notified prior to water being turned off.
  • Trees: Jim advised of the ongoing problems with dead/diseased (bug kill) trees and the need to remove dead trees to help eliminate further beetle infestation. Ray Eklund, Association member and District Silviculturist for the Idaho City Ranger District of the USDA Forest Service, was present and provided information regard tree health (see article in the March 2007 newsletter for additional information).
  • Gate: Jim explained the ongoing problems with the outgoing gate loop and the continued repair work planned to alleviate problems.
  • Road: With increased vehicles on our roads in the summer, Jim indicated speed bumps may need to be placed again this year.

·        Roads: The members were advised that the Board had approved a ‘dust abatement’ application by our road contractor, Gardner Construction, for all roads in Duquette Pines. This application process will consist of magnesium chloride in a water dilution to be applied 3 or 4 times. This is being done this year on a ‘trial basis’ to determine the effectiveness of the procedure and the product.

·        Wildfire Issues: Bruce Reichert reported that it’s looking good that we will receive a second wildfire mitigation grant. Last year foresters Max Muffly and Don Dittmer and their crew worked on a dozen or so properties, most of them adjacent to the BLM property west of our subdivision. Gordon Ravenscroft, the County’s Disaster Services Coordinator, had emailed the Board, saying there’s still about $15,000 left from last year’s grant. Work will continue on that first grant throughout this year. Ravenscroft also said he should have another $50,000 or so from a new grant, to complete all the fire mitigation work on the subdivision. A further discussion ensued about the importance of each homeowner having several fire extinguishers handy, in case a fire starts inside the home.

·        Bylaws – term limits: Prior to the Annual meeting, letters had been sent to property owners to advise of a proposal to amend Article IX, Section D of the Bylaws of DPACB dba DPHOA. This section addressed limitations (‘term limits’) for Board Members. Members were advised that a vote would be held at the Annual meeting and members in attendance could vote at this meeting or, members who were unable to be present at the meeting were able to provide a proxy. A vote was held of the members present, including the proxy ballots. The proposal to change the bylaws to eliminate term limits was unanimously approved.

·        Elections: Three Board positions will be open in 2007. Theresa Mann explained the election process and advised that nominations would be accepted beginning at this meeting and until June 15, 2007. Ballots will be mailed by the end of June and must be received back by July 15, 2007.

·        Meeting Adjourned