Duquette
Pines Homeowners Association
General
Session Board Meeting
December
2 , 2008
Location:
It was moved, seconded and passed that we find a new accountant to file our
yearly taxes. Michelle Savoire has a meeting scheduled with an accountant
familiar with home owner associations and has quoted a much more reasonable
price for filing. Brent Adamson will also look into the reason we are still
receiving property tax bills (totaling $54) for 3 small parcels.
Jim White gave a brief managers update. Before winterizing our water truck Jim tested the engine and pump motor. Both were found to be in great condition. We also investigated a cheaper insurance option for this truck and we were able to save $300 in yearly insurance costs.
The tree stump removed from the cul de sac at the end of Rosebush will require gravel and grading, along with some additional grading for draining purposes. Gardners will be contacted. Jim once again reminded home owners that there are a few garage openers available for the front gate.
After receiving several requests for erecting post office boxes in the subdivision the board once again made some inquiries, While this may be convenient to have, it is prohibitively expensive. Each 16 box unit costs $1200 plus installation. A minimum of $10,000 would be needed. We would also need a variance from the Forest Service to erect them outside the gate as the postal service will not enter any gated area. This is a project that may be looked at in the future as more permanent home owners live in the subdivision.
A detailed report covering the past year is going to be compiled to make sure our maintenance fee is covering all the costs in the subdivision. This will assure the water account is being built up for the future need of a new well. We also are looking into a DEQ grant that might be available to pay for half of our engineering costs for any new well. This cost could easily approach $30,000 for engineering alone.