Duquette Pines Homeowners Association Board Meeting

Boise Basin Library

December 1, 2009  7:00 p.m.

Minutes presented by Wendy Jeffes

In attendance: Brent Adamson, Roy Doan, Kim Heintzman, Bruce Reichert, Wendy Jeffes, and Manager Jon Long.

Minutes – from November meeting were approved as presented.

Financials –

Discussion about Gardner’s bill regarding grading, sanding.  Can we buy sand and do it ourselves, or buy it and have Gardner’s spread it with a sanding truck?  Are there liability/legal implications?  Road maintenance last year was just over $33,000, which is under budget.   Brent will have a discussion with Gardner’s regarding insurance coverage, proper equipment availability,  purchasing/storing sand, etc. and get back to the Board for approval to proceed.  Moved & seconded to have Brent contact Gardner’s and get a price on sanding.  Motion carried. 

There was also discussion about purchasing a pile of sand for general use by homeowners who wish to use some on slippery parts of the road.

Amended taxes due from 2007/8 are $976.00.  Michelle will call insurance agent to cancel policy on pump truck.  Moved and seconded to pay the bills as presented.  Motion carried.

Manager’s Report-

Road maintenance discussion – in order to keep them in good repair, the board will consider re-surfacing sections of the road each year.

Jon moved dead end sign from Skyline/Bulldog so snow removal would not be a problem in that area.  He built 4 extra arms for the gate.  Gate was broken once in November – arm was replaced.  Complaints from a homeowner about potholes near entrance - Jon filled.   Why have gate arms been left up?  Jon had received requests from homeowners who were having visitors/parties, weather-related issues, etc.  Gate will be left down unless there are special conditions. 

Discussion about the road intersection of Meadow/Meadow and the dip – tabled until Spring.

Needs to be a clean-up effort throughout the subdivision – many homeowners are accumulating debris from construction, vehicles, etc.  At least one is breaking a County ordinance, which is a misdemeanor offense.  Letters to the offending homeowners will be sent to request compliance.   Bruce offered to compose a letter for the Board to review. 

Old Business-

Water Agreement – 11 points to the agreement.  Includes a point that each agreement will be filed with the County.  Is this necessary?  Probably not. The agreement binds the person that originally signs, and every owner thereafter.  If the owner wants water from the subdivision, then they need to sign the agreement.   If not, then they would not be hooked up to water. 

Jon reported that it would be approximately $200 for a device that would shut homeowner water off for nonpayment of dues.  Homeowner would be given notice before this happened.  Further discussion by the Board will take place this winter in order to implement the procedure in the Spring.

Goats in the subdivision– there was a short discussion of draft letter to homeowner with information from attorney as to the Board’s position.

New Business – Board will purchase gift certificate for Jim White in appreciation for his service.