Duquette
Pines Homeowners Association
General
Session Board Meeting
June
2 , 2009
Location:
Members attending: Brent Adamson, Jon Long, Kim Heintzman, Roy Doan;
also Bookkeeper Michelle Savoie.
Financials: Based on feedback from the annual meeting, a more complete and detailed record will be kept on balances in the water and road accounts. While a recording of income/expenses between these two accounts has been kept for over 3 years, it is not as precise as needed. This detailed account will then determine if each account is charging members correctly.
Elections: Election ballets will be mailed out with the annual dues assessment. Members are reminded to submit nominations to the board for the 2 openings. Nominations must be submitted by June 15th. A self addressed, stamped envelop will be included with this year's assessment to help increase participation.
CCR violations: The board will be issuing letters to all homeowners with CCR violations. Uncorrected violations will be posted on the website.
Our old diesel generator was given to an association member.
Based on input from the
annual meeting the following subjects were
discussed:
1. Speed bumps will be installed soon.
2. Several more speed limit signs will be erected. At the meeting the subject of "Children at Play" signs was brought up. It was decided by the board that this type of sign should be the responsibility of the homeowner wanting the signage. Anyone wanting these signs erected should contact the board. The cost of two signs would be $90 installed.
3. Any unpaid assessment over 12 months in arrears will be posted on the website beginning Oct 1st.
4. The idea of a fortified
front gate created a lively discussion.
The overwhelming support at the annual meeting was tempered by potential problems
and concerns. After much discussion it was decided to let members make the
final decision after all the facts are presented. We first ask everyone to
decide what is the purpose of the front gate. Is it for security or just to
signify that beyond is private property? Then we must decide if we want to
keep the front gate. If so, should be keep it as is or should we fortify it.
Things to consider if we want to fortify:
a. Currently, even with
the breakage we sustain, the annual cost of maintenance is about $200.
b. A large percentage of breakage takes place with the gate partially open.
When this happens, the stanchions at the end of the gate would not be a factor.
If we utilize a stronger bar (PVC or fiberglass), the extra torque could injure
the operator. The last time this happened it cost $2500 to repair.
c. Putting in the metal posts will be moderately expensive. A firm will have
to be hired to properly mark the buried wires.
d. Any stronger gate bar will cost more to replace if broken.
e. A camera setup with a 3 day loop could be installed for about the same
amount of money as a fortified gate.
f. Currently, emergency vehicles can rush through the gate.
A stronger gate may require them to stop and phone--resulting in a delayed
response time.
A vote by members with the election ballot will be used to decide our future course.