Duquette Pines Homeowners Association Board Meeting

Boise Basin Library

August 3, 2010 7:00 p.m.

Attendees: Brent Adamson, Wendy Jeffes, Jon Long, Michelle Savoie, Danny Gurwell

Minutes - approved as presented from July meeting.

Financial Report -

• Michelle gave information on financials as of August 3. Checks were signed.
• The new Board will make the decision regarding switching banks and separating accounts (water/subdivision maintenance).
• Michelle advised the Board of a new foreclosure in the subdivision. She will send a bill to the mortgage company for the dues.
• Michelle will go to the tax accountant and give them tax information.
• Liens need to be re-filed. Brent will get the information to Michelle so she can update the information.
• The Board will discuss at next month’s meeting the process of collecting dues.

Manager’s Report –

• Jon did some fire-preventative weed eating around the generator shed, water mains on Meadow. He found a leak near Don Wydra’s house in this process, and has called someone to check it out this next week.
• He did a repair to the fire hydrant at Meadow/Meadow – the key was installed too close to the main.
• He built 3 new gate arms this month - - no breakage during July.
• He installed 9 speed bumps. There was a complaint about one speed bump placement. Jon will move it to address the problem.
• Regrading was completed on the Rose Bush culdesac. Gravel was applied and watered in at Elderberry Circle. Jon asked what the Board would like to do about gravel for homeowners to use during winter. If we want to purchase again, we should discuss a cover.
• Jon asked about the water truck. It’s currently being stored on private property and should be moved. Brent offered to store it on property for the time being.
• The subdivision’s road maintenance contract is up in October. Jon will advertise for bids prior to the September Board Meeting. Brent will check our records as to the contract language to put in the bid. Do we want to split the bid, summer/winter maintenance? The Board will discuss and decide this detail via email before advertising.
• Jon will get bids to improve visibility in the road at Meadow/Reinhardt .

Water shutoff update -

• Because of the letters to severely past due homeowners, we received full payment from 2 households and assurances from others that their balances would be paid by next week.
• Randy Smith and Jim Barrett made payments on their accounts and arrangements for monthly payments to bring their accounts current.
• Allen Stubblefield has not paid. Jon will be assembling the water shutoff valve and installing it at this property approximately August 15, 2010.

Building Plans –

• None were submitted to the Board.
• Tom McKeown brought up an issue with the supposed approval of a plan for a vinyl fence. The work was started without submission of plans or approval by the Board and the homeowner is disputing this. Discussion by the homeowner of a retaining wall already started was made with Brent at the annual meeting, and Brent advised the homeowner to submit plans so the Board could approve. Jon saw the vinyl fence being built and brought it to the Board’s attention. Jon advised the homeowner and construction was stopped at this point. The homeowner is upset and Brent will draft a letter for approval by the Board.

CCR Enforcement and Understanding –

• The New Board is anxious to proceed with cleaning up the subdivision and notifying residents that may have a violation or pending issues. Our goal is to maintain a quality of life we chose when we moved to Duquette Pines. Jon will do a drive-by subdivision inspection to check for CCR violators. Letters will be sent so homeowners are aware of issues to address. A Fall cleanup will be planned in order to facilitate the effort.
• Because of the onset of fire season, homeowners are also encouraged to clean up a defensible area around their homes.

The next Board meeting will be 8:30 a.m., Saturday, September 11, 2010 at Wendy’s cabin.