Duquette Pines Homeowners Association Board Meeting

Jeffes’ Residence

December 4, 2010

Attendees: Brent Adamson, Art Burget, Danny Gurwell, Wendy Jeffes, Jon Long, Michelle Savoie

Minutes - approved from the November meeting as presented.

Financials –

• Michelle is in the process of signing us up for Qwest auto pay.
• She presented bills to be paid and had the checks signed.
• Quarterly statements will be mailed around January 1^st, and the Board will compile a newsletter to insert with the statements, or mailed to homeowners who will not receive a statement.
• Michelle updated the Board on outstanding accounts.

Manager’s Report –

• Loyal Willis’ lot had a major water leak that was emptying the subdivision water tanks. Repairs were made, and Mr. Willis will be billed for his portion of the repair expense. Moved and seconded to bill Loyal $935.00 for repair of his pipe. Motion carried.

His water line is currently connected to two other neighboring lots. In the Spring, the Board will cap these two lines.

• Jon replaced one broken gate.
• He removed slash from side of the road where trees had been limbed.
• A new burn pile was created.
• Jon had a load of gravel delivered and covered for homeowner use (Lantern Way).
• Gardners has been leaving large berms in front of driveways, causing complaints from the homeowners. Other items regarding snow removal were discussed. The Board will meet with Gardners to clarify areas of concern on Saturday afternoon, December 4, 2010.
• Sanding – The Board had a discussion regarding the necessity for sanding, with regard to road and weather conditions. Also, this winter, snow removal/sanding expenses may be high, so the Board will be diligent in weighing all factors when making decisions on roads.

Letter Writing Committee –

• One CCR violation letter was sent this month.

• The Board discussed a need to establish a written procedure regarding CCR violations , including possible fines, filing of liens, small claims court or other legal action, etc. Discussion will be continued at the January Board meeting.
• One homeowner has been given 48 hours posted notice, as an additional courtesy, before water shutoff.

Newsletter –

• Within the week, the Board will draft items and secure Board approve via email. Items to be included: general winter safety (including no sledding on roads), recent road improvements, improvements to signage, contact information, availability of gravel. Upon approval, information will be sent to Michelle who will compile the newsletter for distribution.

Next Board meeting – January 8, 2011, 8:30 a.m. at Wendy and George Jeffes’ cabin.