Duquette Pines Homeowners Association Board Meeting

George & Wendy Jeffes’ home

June 12, 2010, 9:00 a.m.

Attendees: Brent Adamson, Kim Heintzman, Bruce Reichert, Wendy Jeffes, Jon Long, homeowners Art Burget, Clayne Barron, Danny Gurwell

Minutes - approved as presented from May Annual meeting and May Board meeting.

Financial Report -

• Michelle was unable to attend meeting today, but checks had been signed before she left. The Board discussed one bill from Gardners which included revisions to their original bid, including the necessity for a longer culvert, trenching, gravel, etc. Bill was paid as submitted.
• Kim will get information for the next meeting from several banks with the intention of transferring our money to earn best interest for the Association, etc.

Building Plans -

• Clayne Barron – requested approval of a garage/shop. Moved and seconded to approve plans as they comply with CCRs for Division 4, pending submission of final exterior siding/color. Motion carried.

Manager’s Report-

• Jon gave an update on recent road work, including grading and various projects that have been completed or are in process.
• May 18 there was a lengthy power outage and the generator (for the water system) had to be run for a couple hours.
• The outgoing gate was broken on May 22 during a power outage. On June 5 the incoming gate was broken – Jon has gone to a lighter steel so the motor can lift the arms easier.
• May 24^th road repairs began, and are continuing.
• Jon installed 25 t-posts to mark culverts. Gardners requested a taller spine on t-posts with reflective tape for winter plowing.
• A roadside marker was replaced near the frog pond due to vehicle going off the road & breaking it.
• Jon started spraying weeds, using the County’s sprayer. He hired a teenage resident at $7/hr to assist in spraying, as it requires one person to spot the weeds, one person to spray. Brent approved the hiring. Jon will borrow the sprayer one additional time this year, and ask resident to assist him again.
• Idaho Rural Water Association – Jon requested information as to services they offer, including grants, etc. and will bring it to an upcoming Board meeting upon receipt.
• There is a problem with trees growing in the ditches by the sides of the road (primarily Division 4). Jon would like the Association to purchase a weed eater with metal blade to take care of the problem. Brent mentioned an alternative solution, utilizing a machine that he has. Jon and Brent will see if that will work before purchasing new equipment.
• Water lock boxes – When the annual billing goes out, a letter will be sent to homeowners who are not current through June 30, 2010. If the account is not brought current within 30 days, Duquette Pines will put a lock box on to turn the water off. The letter will be sent Federal Express, requiring a signature. The notice will also be posted at the home if delivery is unsuccessful.

Newsletter-

• Board members will provide input on relevant information to include in a newsletter to go out with the annual billing. Bruce will put a note on the web site to contact the Board if homeowners would like to provide their email addresses to receive subdivision information.

Elections-

• Nominations for the five open Board positions were made for the following people: Dee Woodstrom, Art Burget, Wendy Jeffes, Larry Johnson, Brent Adamson and Danny Gurwell. Bruce Reichert volunteered to be an alternate and maintain the Association’s web site and Facebook page.

Dust abatement

• Brent talked to a couple different companies about providing the service – he has requested bids/information and will follow up with them this week. Based on consensus at the annual meeting, we will proceed with dust abatement.