Duquette Pines Homeowners Association Board Meeting

Wendy and George Jeffes’ home

September 11, 2010 8:30 a.m.

Attendees: Brent Adamson, Art Burget, Danny Gurwell, Wendy Jeffes, Jon Long, Michelle Savoie

Minutes - approved as presented from August meeting.

Financial Report -

• Michelle passed out signature cards to new Board members.
• Michelle asked if we would be taking our checking account and split it into two additional accounts for subdivision maintenance and water. At this time, we will leave the account as is.
• Quarterly statements will go out in October to residents.
• Taxes were completed. Cost to do taxes has gone up from $350 to $400.
• Overdue water accounts were reviewed. We have not received an August payments from Jim Barrett or Randy Smith. Brent will talk to Jim this week and hand-deliver a letter (Art and Wendy will draft a letter) to address the delinquent payment. A letter will be mailed to Randy Smith.
• Roger Jackson made his payment minus the service charge. The Board will send his quarterly statement reflecting the service charge from last year, with current year’s charges.
• Liens were filed on past due accounts: Vicki Childs ($741.20), Judith Fulton ($741.20), Lupe Gamboa ($510.00), Jason and Kimberly Rawls ($590.00), Noe and Sherri Ruiz ($741.20), Mark and Patty Schlegel ($1,965.78), Randy and Danna Smith ($2,699.49), Allen and Noralene Stubblefield ($3,780.00), John Tuck and Jennifer Yonker ($5,012.37), James Barrett ($4,119.29).
• The Board discussed changing the Bylaws regarding account payments. We will need to draft the new verbiage and have a vote of the membership at the May 2011 annual meeting.

Board nominations/Elections –

• President - Brent Adamson, Vice President – Art Burget, Secretary – Wendy Jeffes, Danny Gurwell – Treasurer.
• The Board discussed the Bylaws with respect to Officer positions and responsibilities.
• The Board discussed paperwork and how to manage past files, etc. We will gather the files from past Board members and review within the next couple months. Art volunteered to store the files at his cabin. Art and Wendy will administrate from that point, including scanning documents, etc.

Building Plans –

• McKeown plans – The Board discussed the background of this case, and how to proceed. We were contacted this month by his attorney regarding construction of a fence he put up without securing Board approval. Brent responded to the attorney’s email advising him that we received the correspondence and would meet as a Board on September 11 and send a reply. Brent will contact our attorney to draft a reply on our behalf.
• The Board discussed drafting a letter with the quarterly billing, addressing the process for making major improvements, as stated in the CCRs. Art agreed to draft a letter to this affect, to include with the billing.
• Art also suggested a link on the web site to record ‘major improvements’ in the subdivision, with submission dates and updates. He will do a draft for Board approval, and then submit to Bruce Reichart to post on the web site.
• The Board discussed sending a letter to those homeowners who have been identified as proceeding with major improvements without securing Board approval. Brent will research past letters for review by the Board, then proceed with notifying these homeowners.

Manager’s Report –

• Jon removed and reinstalled a speed bump on Reinhart way.
• He installed the water shutoff valve at Stubblefield’s property.
• Gate was broken August 17, 21, 26, September 2. Cost to repair each time is 2+ hrs labor, materials . . . approximately $65. A bill of $75 was sent to one homeowner who was witnessed as having broken the gate. Art added that he had checked with the Sheriff’s office for information regarding pursuing criminal charges.
• Water leaks were repaired – one to the mainline at Aspen Loop and Meadow, one on Grouse, one at the well site. The bill near the well site will come to us, but was on homeowner property, so will be passed on to that homeowner.
• Jon sanitized the water tanks at the top of the hill.
• Jon received 3 quotes for road enhancements (Reinhart/Meadow). The Board will inspect the area and discuss before making any improvements.
• Jon did a general inspection of the subdivision and noted the following CCR violations. Letters will be sent to the homeowners. Danny Gurwell will go with Jon Long to do future inspections. The Board also discussed implementing a fine policy, and will continue research/discussion.

Randolf – Grouse – unfinished house under construction, construction and other miscellaneous debris, personal truck parked on nearby lot.

Green - 22 Meadow Dr. – various disabled and/or ’junk’ vehicles on lot, large amounts of debris including hot tub, fencing, etc.

Stubblefield - 23/29 Willis Way – 2 unfinished homes, construction and other miscellaneous materials/debris.

R. Smith - 13 Willis Way – debris and ‘junk’ cars

K. Camphouse - 17 Willis Way – debris and’junk’ cars

Staneart - 28 Bullpine – unfinished garage, ‘junk’ van

R. Barrett - 90 Meadow Dr. – ‘junk’ car, shipping container (violation? Board will review)

R. Bates – 99 Meadow Dr. – unfinished house, construction material

R. Ramisch – unfinished house

R. Hayes – Meadow Dr. – trailer

S. Newman – Triple Ridge – trailer parked on lot

B. Ayres – Reinhart – abandoned truck

R. Doan – 55 Rosebush – trailer

• Jon would like a work party to clean limbs encroaching on roadway. Can we do a Fall clean-up? The Board will do an email discussion regarding a newsletter, etc. to send with the quarterly statements.

New Business –

• Gate – The Board discussed the recurring gate breakage and how to proceed. We are looking at ways to stop the breakage. Options we’ve looked at are surveillance cameras, gate improvement, restructuring of the gate. The Board intends to file criminal and civil charges against gate breakers if the offenders are caught.
• Road Contract – Ad was placed in the Idaho World for bids for the road contract, with closing date of September 24, 2010.
• Art moved to isolate Loyal Willis’ water line to supply water only to him, per the original agreement. The other lots will then have to supply their own water. Jon will coordinate this work. Motion carried.