Duquette Pines Homeowners Association Board Meeting

Jeffes’ Residence 8:30 a.m.

April 2, 2011

Attendees: Brent Adamson, Art Burget, Danny Gurwell, Wendy Jeffes, Dee Woodstrom, Jon Long, Michelle Savoie, Kim Heintzman

Minutes - minutes were approved from March 2011 as presented.

Financials –

• Michelle presented the bills for the month, and checks that needed to be signed.
• Deposits are slowly coming in for dues. A new quarterly statement will be going out this week.
• The Board discussed several large delinquent accounts, and the compound interest that is accruing on those accounts.
• An article will be composed for the newsletter regarding accounts receivable.

Old Business –

• The Board had a discussion regarding contact by a homeowner and a variance that was granted several years ago to an adjacent property. Our attorney has been contacted to compose a letter which will ensure the matter is clear to all parties involved.
• The Board contacted our attorney last month regarding retention of meeting minutes. We were advised that minutes should now be kept indefinitely. Art will make what we have available on the web site.

Manager’s Report –

• The gate was broken three times during the month and repairs were made.
• Jon coordinated the repair of a couple culverts in the subdivision. They are now open and water is running as intended. These two locations have annual problems due to the culvert size. Jon discussed possible repair options.
• A slash pile was intentionally left in the middle of the road. A blue pickup truck was witnessed as having left it, but individual was not identified. Jon removed the debris, which obstructed the road.
• Electrical repairs were made to the generator shed.
• Gravel was spread at Reinhart and Meadow area.
• Jon recommended making several road repairs immediately before any grading is done (which makes it difficult to see the problem spots).
• Moved and seconded to put the road repair work out to bid. We will first seek advice from the Road and Bridge Supervisor as to what type of product to put down, and then give that information to the bidding contractors. Jon will make phone calls to the local, qualified contractors, and Art will contact Boise area contractors to see if there is any interest from the Valley. Art, Dee and Brent volunteered to go with Jon and identify areas of concern, so Jon can mark them.

New Business –

• Loyal Willis’ property has been sold. At a past Board meeting, it was approved that the water pipe (which splits to other outparcels) would be removed. This will take place as soon as weather permits. Jon and Brent will do research on electric work which must also be done at this property to separate the personal meter from the wells.

Moved and seconded to have Brent talk with the new homeowner regarding the history of this lot, and how the Board needs to proceed to separate the utilities. The Board is willing to pay half the cost of the repairs.

• Jon Tuck has contacted a Board member regarding this past due account. An email conversation will ensue among Board members regarding payment arrangements.

Next Board meeting will be Saturday, May 7, 2011, 8:30 a.m. at the Jeffes’ cabin.