Duquette Pines Homeowners Association Board Meeting

Jeffes’ Residence 8:30 a.m.

February 5, 2011

Attendees: Brent Adamson, Art Burget, Danny Gurwell, Wendy Jeffes, Dee Woodstrom, Jon Long, Michelle Savoie, Rich Pfeifer, George Jeffes

Minutes - approved as presented from the January meeting

Financials –

• Michelle reported on bills paid for the month, as well as tax information we sent to employees and contractors.
• Michelle reported that payment from Jim Barrett has not been received for the month. The Board discussed the circumstances surrounding this account and our options for collection. Another 48 hour turn-off notice will be posted immediately, demanding $100 payment in order to avoid water turnoff. Additionally, Brent will hand-deliver a monthly letter and invoice, which will outline that he is the only homeowner we are accommodating in this way; the letter will outline the steps the Board has taken to collect, and give a deadline for receipt of payment and subsequent water shutoff date should payment not received by said date.
• Update on Alan Stubblefield: He told Jon that he would like to make a payment on his past due water account, which should be received by the HOA within a few days. He currently has his water shut off. Jon will advise him that we are glad to accept payments, and when his account is current, we will be happy to turn his water back on. He is trying to fix up his home(s) in order to sell them.
• The Board discussed a bill from Gardners for gravelling, specifically the cost for the gravel.
• The Board discussed filing liens, small claims court, etc. The Board will continue to research this avenue for collecting debts and discuss at future Board meetings.

Manager’s report –

• Jon did a check on the wells. They all have clocks, which he monitors for their run-times. Roads were plowed on the 13^th, graveled on the 16^th. On January 25^th he dug the fire hydrants out for access. He dug out the upper well house and did miscellaneous repairs, including lighting repairs. He checked the generator to be sure it is in working order.

New Business –

• A homeowner has requested financial consideration for storage of Duquette HOA property on his property. Moved and seconded to send a letter to allow a reduction of $500 when the total amount owing is remitted.
• Next month we will begin discussing the Annual Meeting. We want to send a mailing with the next quarterly statement with a newsletter advising of a Spring a cleanup day, request for Board nominations, possible fine policy, etc.

• Brent will follow up with our attorney for clarification as we continue discussions to implement a fine policy for compliance of CCRs.

Next meeting will be Saturday, March 5, 2011, 8:30 a.m. at the Jeffes’ cabin.