Duquette Pines Homeowners Association Board Meeting

Jeffes’ Residence

January 8, 2011

Attendees: Brent Adamson, Danny Gurwell, Wendy Jeffes, Jon Long, Michelle Savoie, Dee Woodstrom, Scott Woodstrom, Rich Pfeifer

Minutes - approved from the December meeting as presented.

Financials –

• Michelle presented bills/checks to be paid for the month.
• She updated the Board on recent home sales/purchases.
• Michelle stated that Quickbooks software must be updated by May 31, 2011 for approximately $350.00.

Manager’s Report –

• Jon placed a water turnoff sign at a homeowner’s residence after last month’s board meeting, which prompted an immediate payment on the past-due account.
• He ran the generator on the day the subdivision had no electricity to ensure the water pump would still run.
• Jon gave a report on Gardner’s plowing for the month. There was a discussion regarding sanding and current road conditions. The Property Manager and the Board will maintain due diligence in this area to ensure favorable road conditions.

Old Business –

• Brent reported on the recent subdivision’s water test. Tests are done on a state-mandated schedule. Arsenic levels were slightly above approved limits, and will be retested per state requirement schedules.

• Brent received the past Duquette homeowner’s association records from Teresa Mann and passed them on to Wendy Jeffes in lieu of Art Burget’s absence. Art will review and scan as appropriate to maintain an electronic record, and then retain hard copies at his cabin.
• Brent found the information for the pumper truck, which does not have a title (originally from Nevada). Per conversations (Brent Adamson and Jon Long) with Loyal Willis, the truck is Subdivision property. Moved and seconded to have Brent research and get a Sheriff’s title on the pumper truck in his name (as President of Duquette HOA), and then proceed to sell/get rid of the vehicle. Motion approved.

Discussion of CCR letters and response -

• Wendy passed out information from Saddlebrook (Star, ID) Homeowners Association’s recent mailings regarding their fine policy and CCR enforcement policies, including legal involvement.
• The Board will review the information from Saddlebrook, and be prepared at February’s meeting for discussion to further the process for Duquette, including research/review of CCRs, Bylaws, etc. from our subdivision and others.
• Brent will contact our attorney to get advice as how best to proceed with a possible fine policy and enforcement of Duquette’s CCRs.

New Business –

• List of providers – The Board discussed providing a ‘list of providers’ as a service to homeowners which may include local chimney cleaning, snow plowing, etc. Duquette HOA would not provide warranties, implied or expressed. The Welcome Packet includes some information for residents at this time. The Board could expand this list and include a directory of services on the Duquette web site. The Board will begin to compile this information.
• Dee Woodstrom agreed to take the Board position vacated by Larry Johnson. Welcome Dee!

Next meeting is scheduled for February 5, 2011, 8:30 a.m. at the Jeffes’ cabin, 248 Meadow.