Duquette Pines Homeowners Association Board Meeting

Jeffes’ Residence 8:30 a.m.

May 7, 2011

Attendees:  Brent Adamson, Art Burget, Wendy Jeffes, Dee Woodstrom, Jon Long, Michelle Savoie, Tom Glass

Minutes  -   minutes were approved from April 2011 as presented.

Financials –

• Michelle presented the bills for the month, and checks that needed to be signed.
• Budget – Michelle will compile information for the annual meeting. 

New Business –

• Action item to update language on water valves and installation.  
• There was a discussion with a homeowner about a water line on their private property.  We will consult our attorney for clarification on how to address ownership.  There will be a follow-up conversation regarding electrical costs to the water line when we receive clarification from the attorney. 

Annual meeting-

• The Board will have an email discussion regarding income/expenses for electrical, roads and water in order to present information at the annual meeting.  Michelle will provide historical data to assist in this process.
• Presentations will include:  annual cleanup information – Wendy,  Accounts receivable  – Dee.

Manager’s Report –

• Jon analyzed road problems with Brent and Dee. 
• Got a bid from an electrician to add meters at the well house. 
• Gate malfunctioned (according to a homeowner with a witness), breaking their windshield. 
• Homeowner request to build a shed – it will adhere to CCRs as to construction, location and color.  Board will send a confirmation letter to approve. 
• There are a couple street signs that need to be replaced or repaired. 
• Hauled slash to the dump which had been left on the road. 
• Dug up water leak and made the repair. 
• Jon would like to add a rule to subdivision 4 regarding ATV usage. 
• Will be on vacation until May 19.  Jim White will be the contact during this time. 
• Road repairs – received 2 bids, ranging from approximately $38,000 to just over $39,000 for the 16 locations noted for repair, which includes 6” of road mix w/fines, transportation and application.  Moved Brent and seconded Wendy to make the proposed repairs, as per Gardner’s bid.  Discussion followed.  Motion carried. 
• The Board requested that Jon email the Board when grading or plowing occurs.
• Art will stop at Barren’s to confirm color choice of their shed, the Board will then send a letter to give approval.