Duquette Pines Homeowners Association Board Meeting

Jeffes’ Residence 8:30 a.m.

September 1, 2012

Attendees: Art Burget, Dee Woodstrom, Lynn Murdoch, Wendy Jeffes, Jon Long, Michelle Savoie, and homeowner George Jeffes

Minutes:

· August minutes were approved as presented.

Financials:

· Michelle reported on financials for the month and checks were signed.

· The taxes were done recently and Michelle will pick them up from the accountant this week. We have had good response from the annual billing that was sent out. Homeowners have been sending in payments for their dues.

· She reported on sales of homes for the month.

· Michelle will bring an accounting of actual to budgeted expenses to the Board meetings.

· Moved Jeffes and seconded Burget to file liens on all past-due accounts. Motion carried.

Old Business:

· Water leak has not been repaired, so a certified letter will be sent to the homeowner. Moved Jeffes and seconded Murdoch to send a certified letter to the homeowner, with a copy to the tenant with a possible water turnoff date of October 1, 2012. Motion carried.

· The homeowner trailer has not been moved that the board requested be removed from subdivision property.

· One bid was received on the road contract. The document will be distributed to the board for review.

New Business:

· Moved Jeffes, seconded Burget to approve building plans as presented for Murdoch’s garage. Motion carried. A letter will be sent to the homeowner for document.

· Moved Burget and seconded Murdoch to file small claims against past due accounts discussed in the board meeting.

· The Board discussed the subdivision’s Firewise preparedness and urges all homeowners to be diligent in keeping their properties fire safe. Information about the Trinity Ridge Fire can be found on the Inciweb web site.

Manager’s Report:

· Jon continued to monitor the wells; they are running between 15 and 20 hours a day.

· Road maintenance was completed by Gardners. Jon will coordinate the one remaining section of road repair before Fall. The road projects completed this year will all come in at or below the budgeted amount.

· He made one gate repair in August.

· He started to do roadside brush/tree removal, and will continue.

· The County came in to spray noxious weeds, including the common area, well area, 2 lots above the wells, and some private lots. The County will spray again the first part of October, if there are areas that were missed. Please contact Jon Long.

· Jon received a letter from the County regarding homeowners’ responsibility to spray for noxious weeds, or they can come onto the property and bill the homeowner. He requested that a copy be included in the next newsletter.

Meeting was adjourned at 10:00 a.m.

The next board meeting will be held October 6, 2012, 8:30 a.m. at the Jeffes’ residence.