Duquette Pines Homeowners Association Board Meeting

Jeffes’ Residence 8:30 a.m.

March 9, 2013

Attendees: Brent Adamson, Art Burget, Wendy Jeffes, Michelle Savoie Garcia, Jon Long, George Jeffes, Jesse Webb, Neal and Barbara Gardner

Minutes:

· Minutes were approved from February 2013 as presented.

Financials:

· Michelle reported on the financials for the month and presented checks to be signed.

· Michelle removed all but 5 outstanding liens.

· She advised that there are only 2 people who are past-due and not making payments.

· There was a discussion about a homeowner who contacted Michelle about water. A letter will be sent to explain the Board’s decision.

· The Board is still working on some liened properties and details related to them.

· The Board discussed procedures to file a levy. Michelle will investigate this process.

· The quarterly billing will be mailed the first part of April. The Board will prepare a newsletter to update the homeowners on financial information and other important items.

Manager’s Report

· 2/1-2/4 continued to dig on Skyline road to resolve frozen water line problem. A bill has not yet been received.

· Jon put the gates down due to the improved weather.

· Roads were plowed once during the month.

· There is a truck on Reinhart that the Board is trying to have removed. Details and approvals are being secured at this point.

· Jon was approached regarding having sheep graze in the subdivision for fire suppression. Although the Board is aware this may be helpful, it was not approved at this time.

· Jon prepared a detailed flip-book with photos for Gardners to assist them in plowing the subdivision.

New Business

· Building plans were reviewed for a proposed wood shed. Moved Adamson to approve the wood shed, contingent upon a conversation with the neighbor to be sure there’s no problems, and verification of the road line for proper placement. This is a variance from the standard setbacks due to the small lot size. Seconded Jeffes. Jon and Brent will begin the conversation with the neighbor and check on the road line. A letter will be sent to the homeowner.

· Neal and Barbara Gardner gave information about proposed road repairs to the section of road where the water pipe froze. The Board reviewed the information and tabled a decision until further research is done.

· A discussion was made regarding the Annual Meeting and the procedure for next year’s dues/billing. Several options were discussed.

· The Annual Meeting will be held on Friday, May 24, 2013 at 7:00 p.m. at the ???

The next Board meeting will be held on Saturday, April 6, 2013 at 8:30 a.m. at the Jeffes’ residence, 248 Meadow Drive.