Duquette Pines Homeowners Association Annual Meeting

Robison Community Center, 7:00 p.m.

May 24, 2013

 

 

Attendees:  Board members Brent Adamson, Art Burget, Dee Woodstrom, Lynn Murdoch, Wendy Jeffes; Property Manager Jon Long; Treasurer Michelle Savoie Garcia, approximately 25 homeowners

 

Welcome – Brent Adamson

 

Water – Brent Adamson

 

Fire Prevention Efforts – Brent Adamson

 

Elections/Nominations – Dee Woodstrom

 

Budget – Art Burget

 

Subdivision Dues and Billing – Lynn Murdoch

·       As in the past, there will still be an annual bill sent to each homeowner; however, there will now be an expectation that ¼ of the amount due is payable each quarter or a late fee will be assessed at that time.  Notification will be reflected on the billing.  

·       This action will not be a change in the homeowner’s billing, but will rather facilitate the Board’s ability to more accurately make budgeting and financial decisions on behalf of the subdivision’s homeowners. 

·       A discussion ensued regarding the Board’s responsibility to plan for and manage the financial obligations in the Subdivision; this includes billing all homeowners fairly and equitably. 

 

Annual Clean-up – Wendy Jeffes

 

Question/Answer TimeArt  Burget

 

 

The meeting was adjourned at approximately 8:20.

 

2014 Budget (Final number are not available until July 2014)

 

Category

 2013 Budgeted

  2013 Actual

 2014 Budget

General Fund

Starting balance for the next year

$68,965.18

 $    72,281.60

 $    75,598.02

Income

Accounts Receivable

$59,160.00

 $    59,160.00

$59,160.00

Delinquent Accounts

($7,099.20)

 $     (9,809.83)

($7,099.20)

Total Income Received

$52,060.80

 $    49,350.17

$52,060.80

Expenses

Road Improvement

$40,000.00

 $    13,276.49

 $    20,000.00

Road Grading

$8,000.00

 $    11,045.60

 $       9,000.00

Road Sanding

$3,000.00

 $      1,081.01

 $       3,000.00

Road Plowing

$11,000.00

 $      4,515.96

 $    11,000.00

Dust Control

 $                  -  

 $    12,000.00

Gate Repair

$1,200.00

 $            39.43

 $          500.00

Repairs and Signs

$1,000.00

 $      1,037.38

 $       1,100.00

Weed Control

$250.00

 $         188.57

 $          200.00

Reserve 15%

$7,803.00

 $       7,803.00

Total Sub. Maintenance

$72,253.00

 $    31,184.44

 $    64,603.00

Administration

Payroll

$9,000.00

 $      8,742.64

 $       9,000.00

Insurance

$6,000.00

 $      3,476.00

 $       4,000.00

Legal Fees

$2,000.00

 $         809.30

 $       1,500.00

Office Expenses

$1,000.00

 $         592.23

 $          800.00

Taxes

$1,400.00

 $         601.84

 $       1,000.00

Total Administration

$19,400.00

 $    14,222.01

 $    16,300.00

Utilities

Electricity

$250.00

 $         161.98

 $          200.00

Telephone

$600.00

 $         465.32

 $          500.00

Total Utilities

$850.00

 $         627.30

 $          700.00

Total Income

$52,060.80

 $    49,350.17

$52,060.80

Total Expenses

$92,503.00

 $    46,033.75

 $    81,603.00

Carryover to the next year

$28,522.98

 $      3,316.42

 $   (29,542.20)

WATER

Starting balance for the next year

$85,667.00

 $    91,788.91

 $    98,390.82

Income

Accounts Receivable

$21,120.00

$21,120.00

$21,120.00

Delinquent Accounts

($2,534.40)

 $     (3,973.26)

($2,534.40)

Total Income

$18,585.60

 $    17,146.74

$18,585.60

Expenses

Electricity

$2,000.00

 $      2,035.66

 $       2,100.00

Fees & testing

$850.00

 $         859.63

 $          900.00

Repairs

$4,000.00

 $      7,649.54

 $       4,000.00

Total Expenses

$6,850.00

 $    10,544.83

 $      7,000.00

Total Income

$18,585.60

 $    17,146.74

$18,585.60

Total Expenses

$6,850.00

 $    10,544.83

 $      7,000.00

Carryover to the next year

 $      6,601.91

$11,585.60