Duquette Pines HOA                              Monthly Board Meeting Minutes

December 5th, 2015

 

I.      Call to Order  Art Burget called the meeting to order at 8:36 A.M.  Present: Art Burget, Roy Doan, Scott Jackson, Jon Long, Mark Veristain, Doug Ebling, Carol Ebling, Lisa Burt, Brandon Bettis, Mrs. Phelps.  Diane Cowles absent

II.      Financials- Monthly Review  Lisa Kindelberger presented printed copies of financial statements to all board members, as well as bills to be paid for board review.   Following review, Scott Jackson moved that the financial report be accepted as presented and bills should be paid.  Roy Doan seconded the motion.  The motion was carried and financial report was accepted as presented.  There was a question as to whether we need a backup in case Lisa is absent.  It was decided that it would not be necessary.  Scott Jackson made a motion that Carol Ebling should take the minutes of the meeting.  Roy Doan seconded the motion.

III.      Architectural Reviews 

Chickens: There was a long discussion about chickens in the subdivision.  Chickens are a definite violation of the present CCRs.  Brandon Bettis pointed out that there are many violations of the CCRs in the subdivision other than chickens.  We need a vote of 75% of residents to change the CCRs.  Could chickens be considered household pets?  Boise County states that chickens are not household pets, but are livestock.  Mark Veristain made a motion that Brandon Bettis would write a Non Binding petition to present to Division 1 property owners, to see what the consensus would be among the residents.  Roy Doan seconded the motion.  Brandon will present the result of the petition at the February board meeting.  The board will then decide if the CCR’s need to be changed or enforced as written.

 

IV.      Architectural Review 

Nothing to review at this time.

 

 

 

 

 

 

 

 

 

 

 

V.      Manager’s Report

 Jon Long reported that he installed 2 culverts.  He checked on the wells, and opened a winter drain on Skyline Drive.  Jon had the roads graveled.  Roy and Jon intercepted the first of 3 large storage sheds that was brought into the subdivision (11X16) to be placed on a lot on Ridgeway Drive without board approval. The shed was removed from the subdivision by the haulers.  Roy told the property owner that he must present plans for the placement of the sheds to the board for approval before placing them.  On the 26th Jon opened a drain on Ridgeway Drive and on the 27th Jon had the roads graveled again.  Water was turned off to repair a water leak at the Burt residence and then turned on again after repairs were completed.  Jon reported that the pumps are running approximately 4 hours a day at this time and all is well with the water.

VI.      New Business

a) All board members are asked to please respond to emails. This is important to make         sure all board members are receiving the emails.  Please respond, even if it is just to say that you agree.

b) There was a discussion about approving things outside of the board meetings.  It was decided that if this needs to be done then it must be stated in the next board meeting so that the decision can be documented in the minutes.  Letters of approval must be given to property owners in addition to verbal approval so that the property owners can take that to planning and zoning to obtain a permit.

VII.      Old Business

a)       Fire Protection:  There will be a special meeting at the Community Hall December 9th.   A notice will be posted at the entrance of the subdivision.

b)      Water System:  Art reported that he contacted SPF Water Engineering.  Duquette provides water to 85 lots.  Art outlined the water systems to the engineers with the scope of work that is needed.  The board needs to know from SPF if we are in a good state or a bad state with our water system.  Do we need to do work on our wells and water systems or not. The estimated cost would be $5500.  with an additional $1200. fee if they must do an on site visit.  The engineers thought the on site visit would not be necessary.  Roy Doan made a motion that the board move forward with SPF to do the work and Scott Jackson seconded the motion.

 

 

                                                                                                                                                                                

c)        40 Acre Easement:  Duquette attorney was contacted.  Duquette does not want the 40 acres to be part of the subdivision.  Duquette does want the 40 acre partial to adhere to division 4 CCR’s.  Duquette does not want to incur any costs in granting an easement to the owner of the 40 acre partial.  Duquette Pine’s responsibility for road maintenance should stop at the new owner’s property line, even if they subdivide within the 40 acres.  Art will do a new mark up of what Duquette requires of the owner and submit to the owner for agreement.

d)      Bulletin Board:  The existing realtor board will be modified with a weather proof cover.  Scott and Roy will do the work needed.  Doug Ebling will assist as needed.

                                                                                                                                   

IX.  Next Meeting Date

   January 16th, 2015 at the Idaho City Library 8:30 am

X.    Adjourn

     11:45 A.M.                     Respectfully submitted:  Carol Ebling