Duquette Pines Home Owners Association
Monthly Meeting – October 4, 2015
Minutes
Attending: Art Burget, Roy Doan, Scott Jackson, Diane
Cowles, Jill Manzo, Lisa Kindelberger, and Jon Long, Doug Ebling, Carol Ebling,
Officer John Krempa.
The meeting was called
to order by President Art Burget at 8:30am at the Idaho City Library.
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Minutes
from the September 5, 2015 meeting were approved
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Financials
were reviewed and all invoices were approved for payment.
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One
architectural review – Burget, cover for firewood. Example was presented and approved. 8'X12' structure with green metal roof.
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Letter
Questions received regarding the signature page required for the fire
coverage. Pages 1&2 are the contract
exactly as previously presented; page 3 is the signature stating the fire
department can enter your property in case of fire.
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Officer
Krempa from the Idaho City Police Department spoke to the group regarding
contracting for police patrol coverage for the subdivision. As this was not an agenda item discussion
will be postponed until next month.
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Jon
reported he ran the generator, assisted with the bear trap, repaired the gate
(again), checked all wells, and directed the road grading work. He will install T posts near the gate on Deer
Drive to prevent the hill from being destroyed by vehicles. Jon will talk with the land owner re
alternative solutions.
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Two bids
have been received to replace the culverts.
Roy and Scott motioned the lower bid be accepted with the condition that
any change to the price or additional work needed be discussed with Jon for
approval. Work not to exceed $2,500.
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40 acre
lot that is for sale was discussed.
Original agreement included clause the new owner would be responsible
for HOA fees for use of the roads plus abide by Division 1 CC&R's. Unknown if each lot owner would be responsible
for fees should the 40 acres be subdivided.
Art will follow up with Brent and/or the county to get a copy of the
original agreement. Scott has had an
e-mail exchange with a possible purchaser and advised on possible costs he
could incur. The road through Duquette
Pines is the only access to this property.
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Fire
Protection: We are under contract for
this year (HOA paid) however discussion needs to be had regarding fees for next
year. The Idaho City Comprehensive Plan
has not yet been finalized and this may impact our ability to contract in the
future. A subcommittee will be formed to
review all possibilities for continued coverage. Possibilities include creation of a fire
district, our own volunteer fire department, continue to contract. It is unknown at this point what the area of
impact would create as the information provided previously from the City was
not accurate. Roy and Diane will head up
the committee and solicit volunteers from the community. Their focus will to
research and report back to the board the following:
o
How will
a contract be funded in the future
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What is
involved in creating a fire district
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Possibility
of a community volunteer fire department
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Can we
continue contracting with the city
o
Identify
resources and discuss with other subdivisions fire protection.
As a reminder to all, issue was created when Idaho City took control of
the fire department.
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Water
System: Quarterly Tests were completed
and no issues. Art will get a copy of
the test results. Question about whom
else is certified to perform the water tests.
Carol Ebling volunteered to research the certification process for the
well water only and report back next month.
There is currently an outside vendor should Brent be unavailable.
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Future
water needs were discussed. The Board
members will research individuals to assist us with determining solutions to
increase efficiency of our current wells and other alternatives.
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Jon will
talk with Gardner's about the road condition on Rosebush to determine if
additional work will need to be done following the logging activity done.
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Homeowner
complaint form is posted on the website
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Jon will
talk with the homeowner on Lantern Way regarding the fence they promised to
build when the new gate was installed.
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Bird
Complaint – CC&R's prohibit "livestock" and according to the
Boise County statutes, chickens are identified as livestock. A letter will be sent to the homeowner to
explain their violation of the CC&R's
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Diane
continues to work on the welcome packet.
Art asked everyone review and provide feedback to Diane.
Open items:
o
Rosebush
road condition – are additional repairs needed
o
Nightly
rentals – is this considered a home business which would be in violation of the
CC&R's
o
Fence on
Lantern Way
o
Birds/Livestock
violation of CC&R's – noise and odor complaint
o
Welcome
Packet
o
Allocation
of cost for future years of fire protection
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Water/well
improvement/repairs needed
o
Bulletin
Board
o
Fire Protection
– next steps
o
Impact of
the sale of 40 acre parcel
o
Police/Patrol
coverage for subdivision
The meeting was
adjourned at 11:05am
Respectfully
Submitted
Jill Manzo