Duquette Pines Home Owners Association
Monthly Meeting September 5, 2015
Minutes
Attending: Art Burget, Roy Doan, Scott Jackson, Diane
Cowles, Jill Manzo, Lisa Kindelberger, and Jon Long
The meeting was
called to order by President Art Burget at 8:30am at the Idaho City Library.
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Minutes
from the August 1st 2015 meeting were approved
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Financials
were reviewed and accepted, three new liens have been placed and one released
during August. Lisa will provide Art the names to be posted on the website.
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No new
architectural reviews. Follow-up
regarding tree removal clean-up and paint color examples are still
pending. Discussion related to having a
point person to track and assist with architectural approvals the board voted
unanimously and Roy Doan accepted this assignment. Roy will gather data and present to the board
for approval, he will also monitor to ensure approved/unapproved items are
followed and present issues to the board immediately via e-mail.
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Jon's
report: gates were broken and repaired
three times in the month of August. A
copy of Gardner's contract will be posted; monitor of wells and generator as
well as weed abatement was completed.
Two culverts will need to be replaced.
Jon will obtain estimates and provide to the board for approval
approximate cost $2k. The Board asked to
approve all non-emergency repairs/spending prior to start to a project. Suggestion to obtain bids for high cost
projects.
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Signature
cards were signed for Idaho Central Credit Union Art will return to the bank. All board members were designated to sign
checks for the subdivision
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A bear
has been sighted on several occasions.
Art has been in contact with Fish and Game and will ask that a trap be
placed to capture and relocate the bear.
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Rosebush
road condition: Art will talk with the owners
about returning the road to "pre" condition. Currently road and erosion issues are a
concern. Board requested this to be
completed within one month by the owners.
If necessary the board will arrange for repair and present owners with
the cost. Jon will obtain estimates.
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Job
responsibilities were reviewed for both the Bookkeeper and Property
Manager. Both were thanked for their
dedication in keeping the subdivision running efficiently.
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Use of
community water to fill swimming pools:
With the limited source of our domestic water we will request the owners
provide alternatives to filling the pools.
The community water is for domestic use only per the bylaws. Diane will provide information for the next
newsletter.
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Process
for homeowners concerns Jill will prepare a draft form to be added to the
website. All concerns needing to be
addressed should be in writing with all particulars included.
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Fence on
Lantern Way Jon will talk with the owners to try to find a solution.
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Animal/Bird
complaint: noise and odor are a concern
due to the number of animals on the Bull Pine Rd. property. Roy and Scott will talk with the owners.
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Welcome
Packet is to be reviewed Art will follow-up to find any previous updates.
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A
suggestion was presented to have a bulletin board area set up to share Board
and Community activities as well as copies of CC&R's, by-laws, etc.
The meeting was
adjourned at 10:40am
Page 1 of 2
Duquette Pines
Homeowners Association
September 5, 2015
Page 2 of 2
Open Items:
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Paint and
trim colors for new home Roy and Diane
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Tree
Removal Clean-up - Art
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Identify
why there was an increase in Liability Insurance expense Lisa Kindelberger
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New
Signature Cards are needed to remove Brent and Lynn and add Jill and Roy Lisa
Kindelberger
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Noise and
odor complaint re birds on Bull Pine Road Roy Doan/Scott Jackson
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Signatures
needed for permission slips to be provided to the fire department. Lisa Kindelberger
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Area of
Impact discussion will continue when the Idaho City Comprehensive Plan is
complete.
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Welcome
Packets need to update
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Water
Wells discussion of status.
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Allocation
of the cost for future years of fire protection who will pay?
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Water/Wells
improvement / repairs needed
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Bulletin
Board
Respectfully
Submitted,
Jill Manzo