DUQUETTE PINES HOMEOWNER'S ASSOCIATION
BOARD MEETING
Boise Basin Library, Idaho City
August 1^st, 2016

Attendees: Roy Doan, Diane Cowles, Clint Watson, Lisa Burt, Dee Woodstrom and Russ Taylor. Property owners in attendance: Polly Doan, Cindy Watson, Scott Woodstrom, Kurt Sunquist and Sal Manzo.

Roy called the meeting to order @ 6 pm.

New Board member introduction & discussion of Board goals: The Board discussed transparency, entrance bulletin board and suggestion box, complaint form, water and testing results (Russ will give a report), community events, newsletters, bylaws and policies.
The Board discussed the basic procedure for replying to emails from property owners. Lisa B. will answer basic questions and concerns, anything else will be emailed to the Board for their input and approval of the email response to the property owner.
The Board talked about cross training of the Treasurer’s position. Lisa B. and Dee will get a tutorial.
Lisa B. asked that Clint take the new Board members around the subdivisions to point out where water valves, etc are located as well as learning how to operate them.

Election of officers: Lisa B. – Roy motioned for Lisa to be the President. Dee seconded. All ayes. Roy - Lisa motioned for Roy to continue on as the Vice President. Russ seconded. All ayes. Dee – Roy motioned for Dee to be the Secretary. Russ seconded. All ayes. Lisa B. will be in charge of the Facebook page and Dee will work the website.

Financials - Lisa Kindelberger
Lisa is on vacation, Roy presented the financial reports. Lisa B. motioned to approve the financial reports as presented. Roy seconded. All ayes.

Checks were signed for Lisa K., Clint and C & C Construction.

Manager's Report – Clint Watson
The Board discussed needing a contract with Clint for the use of his personal backhoe for subdivision work.

Clint spoke about needing a credit card for incidental purchases. The Board discussed the issue and will have the Bookkeeper apply for a credit card with a $500 limit on behalf of Duquette Pines Homeowner’s Association. Clint will submit receipts for all purchases.

Clint gave an update on the water run times.

The orange caution cones were stolen from around the fire truck that was parked on the upper part of Meadow Drive.

Repaired a water leak on Meadow Drive near Chipmunk Drive.

Many of the property owner’s fire hydrants are not working but the main hydrants are. The property owners will be contacted so they can get their hydrants in working order. Clint stated that he would be available, personally, to help the property owners if needed.

August 6^th the well wiring will be checked to confirm what and when it will be updated.

Garcia’s water pump is up and running now.

Lisa B. asked about flow meters in the water tanks. Clint said he will get readings and report back to the Board.

Update on well electrical: This was discussed during the manager’s report.

Owner comments: Sal Manzo spoke about the HOA Welcome Packet ad asked that one be sent to his new neighbor.

General discussion of subdivision concerns:

The Board received payment in full for past due association fees from a property owner. The lien will be removed from the property as soon as the check clears the bank. There was discussion about the debris in the cul-de-sac at that property. A letter needs to be sent to the property owner stating that it needs to be removed promptly.
There was a brief discussion concerning the garbage left at Lot 20, Block 1, Division 1. The property owner needs to be contacted to take care of the garbage.

Diane spoke about Clint’s six month probationary period.

Lisa B. motioned to adjourn the meeting at 7:25 pm. Dee seconded. All ayes.
Next Board meeting: September 12^th, 2016, 6:00 pm, at the Boise Basin Library, Idaho City.

Respectfully submitted by: Dee Woodstrom