Duquette Pines HOA                                                      Monthly Board Meeting Minutes                           June 11, 2016

 

Call to Order Art Burget called the meeting to order at 8:40 A.M.  Board Members Present: Art Burget, Roy Doan, Scott Jackson, Diane Cowles and Mark Veristain.  Residents Present: Manager Clint Watson, Book Keeper Lisa Kindleberger,  Doug & Carol Ebling, Dave Dahlin, Rich Pfieffer, Sal Monzo, Donna Bates, Ray Eklund, and Idaho City Chief of Police John Krempa.

 

I.      Property Owners Comments

John Krempa, Idaho City Police Chief, presented a proposal for regular visible police patrol and protection in Duquette Pines.  This would be in conjunction with the Boise County Sheriff.  John will attend the general HOA meeting on Friday, June 17th to present the proposal to all residents attending.

 

II.      Financials-Monthly Review

Lisa Kindleberger presented a printed financial report to all board members.  Lisa will mail out quarterly statements next week and prepare ballots to send out for board elections.  Art stated that no changes would be made to the budget for next year and a complete financial statement will be presented at the general HOA meeting on June 17th.  The board reviewed the budget. Clint requested that an account be set up with Rushman Sand and Gravel so that he could order gravel as needed for road maintenance.  Mark made a motion to set up the account and Roy seconded the motion.  Duquette Pines will receive a refund check from Idaho City for the amount of $12,000.00 which was paid for fire protection last year.  Art suggested the refund be used to do dust abatement on all roads in the subdivision as soon as possible.  A mixture of beet juice and other chemicals will be used. Mark made a motion that dust abatement be done on all roads in the subdivision, Scott seconded the motion.  Scott moved that the bills be paid as presented and the financial report be approved, Mark seconded the motion.

 

III.      Architectural Reviews

1. Ray Eklund asked the board for a variance in order to build a shelter for his camp trailer on his property in division 2.  The variance would be necessary due to the fact that the CCR’s require buildings to be 20 ft. from the property line and Ray does not have that much space.  Roy made a motion and Scott seconded the motion that the variance be granted with the contingency that the neighbors agree to Ray’s proposal.  The agreement may be made and submitted to the board by email for documentation.

2.  Clayne Barron requested permission for a pole fence to be built on his property.  Mark made a motion and Scott seconded the motion that his fence project be approved.

 

IV.      Managers Report:  Clint Watson

Gates that were broken were repaired.  Weed spraying was done with the assistance of Roy Doan.  Gravel is being stored on Lantern Way so that Clint may do some of the road maintenance needed to keep our roads in good repair. There are approximately 6.5 miles of road to be maintained in the subdivision.  The water study done by the engineers for DEQ was discussed.  The subdivision has plenty of water at the present.  Should all lots be built, a multi month study would be needed to determine if a new well is required.  At this time a plan should be started for future water supply and we must reapply for new water rights.  Roy suggested reopening an existing well that has “caved in”.  These are all things that will be investigated.

V.  Old Business

Garcia Water Connection Review

Garcia’s will install an additional 2.5 hp pump to the existing 2.5 hp pump to meet the board’s request of 5 hp total.  Individual electrical meters will be installed for each of the 3 residences.  A professional, licensed electrician will do the work. 

VI.  Fire Protection

Roy reported that a list of people to be on the commission for the fire district was submitted to the Governor.  There are several names on the list from Duquette Pines as well as some volunteer fire fighters.  The Governor will now make a selection of 3 from that list.  Roy said the fire district may not take effect officially until late 2017, but everyone included in the fire district area is covered for fire protection now.

 

VII.          Property Manager Purchases.

There was a discussion on how to make it easier for Clint to make purchases for the subdivision.  Diane made a motion and Roy seconded the motion that a separate account be opened with a minimum balance of $500.00 which would include a debit card.  Clint could then buy gas, mechanical parts, supplies, tools etc. as needed to maintain the subdivision.

 

VIII.       Annual Meeting Planning

Roy will do the fire district report

Art will do the budget report

Art will talk about the upcoming elections

Art will review the water reports

Scott and Roy will talk about the roads and dust abatement

John Krempa will present police protection proposal

There are 3 positions open on the board.  Art Burget, Scott Jackson, and Mark Veristain.

 

Gravel Stockpile

Clint will stockpile gravel for subdivision use on Lantern Way

Formal Complaint

Division 4 only:  RV trailers, boats, must be stored in an “enclosed” area as per division 4 CCR’s.  Utility trailers are not subject to this requirement. 

Welcome Packet Update

Diane continues to work on the packet, updating as needed.

 

Meeting adjourned to executive session at 10:45 AM

Next meeting July ?, 2016                             Respectfully submitted  Carol Ebling