Duquette Pines HOA                                                      Monthly Board Meeting Minutes                                         May 7, 2016

 

Call to Order Art Burget called the meeting to order at 8:35 A.M.  Board Members Present: Art Burget, Roy Doan, Scott Jackson, Diane Cowles and Mark Veristain.  Residents Present: Manager Clint Watson, Book Keeper Lisa Kindleberger, Tom Glass, Alan and Donna Bates, Cyndi Watson, Rich Pfieiffer, Dave and Lynn Murdoch.

I.       Property Owners Input/Comments

Tom Glass does not see the benefit of the new personal meters. He said that there is a $5.00 monthly charge for these meters.  Art spoke to this matter as Idaho Power was asking for these changes.  As long as we are updating our electric panels, now was a good time to get the meters installed and be billed by Idaho Power to the owner as others are now.  Scott also mentioned that if Tom were to leave, would the new owner be as honest or willing to do this measurement and pay on his own.

Cyndi Watson wanted to know about dust abatement and how the budget was set. Art explained that last year was supposed to be our year to do abatement, but the money spent on fire protection used our reserve set aside for the dust abatement. As far as the budget setting, that is something the board does. We then hand out at the Annual Home Owners meeting for input or questions.

Rich Pfeiffer had concerns about the Stubblefield situation, that he might be building again.  He also stated he did not want the Idaho City Police patrolling up here at a cost of $5,000.00 when we are not in their jurisdiction.  Police Chief Krempa will present his plan at our Annual Meeting.  Rich also wanted to know about abatement.

Dave and Lynn Murdoch would like to have something done about the deep ruts and runoff on their road. Clint will look into this.

II.      Financials  

 Lisa Kindleberger presented printed financial reports to all board members.  Lisa will mail late fee statements next week.  There are about 7 currently outstanding HOA fees in the subdivision.  The board reviewed the budget.  Art advised Lisa to prepare a letter regarding the upcoming Annual Homeowners meeting on June 17th at the Senior Center at 7:00pm.  Lisa brought checks to be paid and they were signed and approved by all. Mark Veristain moved that the Financial Statement be approved, with correction on amount paid for road grading for potholes. Scott Jackson seconded the motion.

 

III.      Architectural Reviews : None

 

 

IV.      Managers Report:  Clint Watson

Replaced the broken gate at the entrance.  Monitored the pumps.  Work regarding Garcia’s water line.  Ordered grading for pot holes and road maintenance.  Roads seem in good condition.  Clint had asked the board if he could have a stock pile of gravel in the subdivision so he could repair pot holes in the road through out the year with his own tractor.  The board unanimously approved his request to get started on the stock pile.  Clint has also asked for a petty cash fund so he doesn’t have to use his own money.  The board discussed this, as well as prepaid cards and setting up accounts with local vendors. 

V.  Garcia Water Line

The current system is a problem.  At issue are the hydrants, electrical service to pumps, waterline size, and pump size.  Water line service should be approved before construction begins as per CCR’s.  Construction has already begun on this property and there are multiple problems.  It appears that Garcia’s were under the impression that the hookup fee had already been done. Gabe has sent a list of questions about the request from the board to pay fee, upgrade pump and other various questions.  The board answered the questions and is still working on ways to solve this issue.  Mark made a suggestion to keep checking on solutions for pumps.

  

                                                 

V.      Fire Protection

Roy Doan is on the fire district committee along with 3 of the volunteer firemen.  The fire district will be on the May 17th ballot for vote.

 

VI.      Executive Meeting

Relay of information about something that might be upcoming. No action required.

 

 

Meeting adjourned at 11:30___________________

Next meeting June 4, 2016                            Respectfully submitted  Diane Cowles