DUQUETTE PINES HOMEOWNER'S ASSOCIATION
SPECIAL BOARD MEETING
6 Elderberry Circle, Idaho City
November 14^th, 2016

The meeting was opened by Lisa B. at 7:05 pm.

Meeting structure: There was only one property owner in attendance so the meetings outline was not discussed.

Attendance: Lisa B., Melissa, Donna and Dee. Property owner attendance - Randy Bates. Absent – Kurt.

Maintenance update:

· Lisa B. stated the cul-de-sac on Willis Way has been cleared of the large pile of debris.

· The basic groundwork is done at the shed.

· Lisa B. will be meeting with High Ground Electric about the electrical upgrade at the pump shed and the back-up battery for the outgoing gate.

· Lisa B. spoke about blading a portion of the roads, one more time before winter, from the gate to Bull Pine and then the Bull Pine loop as they are the most traveled portion of the roads and tend to get rough easily. The Board agreed that this should be done. Lisa will contact Gardner’s to see when the best time to blade will be. Donna also mentioned she was hearing that Rosebush needed it too.

· Brenda Wood’s septic line damage has been repaired by Gardner’s.

· The Board discussed changing the credit card, for the Maintenance Manager’s use, into Lisa B’s name for now. Melissa motioned to have the credit card put into Lisa’s name, for now, with a $1,000 limit. Donna seconded, all ayes.

Maintenance person-discuss hiring applicant: There was discussion of what the maintenance person’s priorities would be once hired. The maintenance person will need to install snow poles, check dump valves, install the meter roof at the well area and repair the bottom wood area on the shed. The water and road maintenance will continue to be monitored by Lisa B. The HOA received one application.

7:30 pm-Executive session-interview applicant: The applicant, Karter Thompson, was in attendance to answer questions. Responsibilities were discussed and mileage was negotiated.

The Board came out of executive session at 7:48 pm. Dee motioned that the HOA hire Karter Thompson, to start as maintenance person on Saturday, November 19^th, that he be paid $.45 per mile for mileage and that he move forward with the items that need immediate attention. Donna seconded, all ayes. The Board discussed that Lisa B. meet with the new maintenance person this Saturday at 10 am.

Ballot-discuss creating ballot for Division 3 CC&R’s amendment: Melissa stated that she will put together ballot verbiage to discuss further at the next meeting.

The next regular meeting will be Monday, December 5^th at the Boise Basin Library, 7:00 pm. Dee asked if we could all bring some holiday snacks and have a small Christmas celebration directly following the meeting. The rest of the Board agreed.

Adjourn: Melissa motioned to adjourn. Donna seconded, all ayes.

Respectfully submitted by Dee Woodstrom.