DUQUETTE PINES HOMEOWNER'S ASSOCIATION
BOARD MEETING
Boise Basin Library, Idaho City

August 1^st, 2017

Open meeting: The meeting began at 7:00 pm.

Meeting Structure: Lisa B. stated that topics discussed are what is on agenda and the audience will have the opportunity to ask questions after each issue is discussed.

Attendance: Lisa B., Dee, Kurt, Steve, Kris, Lisa K. and David. Guests: Danny Gurwell, John Gawrys, Jon Long, Suzanne Wingo & Gordon Sonne, Doug Goodman, Donna Bates and Clayton & Tammy Wilson.

Introduce New Board Members: Lisa B. introduced Steve Newman and Kris Wallworth and we all welcomed them to the board.

Approve Minutes-July 17 meeting: Kurt motioned to approve the July 17^th meeting minutes. Lisa B. seconded. Motion passed.

Financials-Lisa K.: Lisa K. presented the current financial statements and checks to be reviewed and signed. Kurt motioned to approve the financial reports as presented. Steve seconded, all ayes.

There is only one homeowner that has not paid their association fees. Dee will call C. Bowles about a lien being placed on the property for late fees.

Lisa B. stated that Lisa K. should be getting mileage, of $.45 per mile, when doing “official” HOA business. Steven motioned to approve Lisa K. receiving mileage reimbursement. Kris seconded, all ayes.

Duty Statement – the Board will review this next month.

Kurt stated that he will need credit card information for the website payment.

Maintenance Report-David B.: David ran the generator, repaired the gate, checked the wells, worked on the road at the frog pond, weed wacked and installed a speed bump. He worked on the well bunker, Walker’s water line and the Triple Ridge Project. David stated that well #5 has been running nonstop on weekends. Is it from low water table, heavy usage on the weekends or possibly a leak? There was discussion on the eclipse coming up, how many people that may be in Duquette Pines visiting which could cause excessive water usage. David stated that DPHOA may have to shut down the wells periodically, let them refill and turn them on again or open well #1 (for non-potable usage). He is checking on information on how we can take the arsenic out of that well. David will be building a few more gates for the front entrance and helping with moving the electrical conduit from the culvert at the pump house.
Salary discussion – Lisa B. spoke about the Property Manager being on call 24/7 and she proposes that the Property Manager is paid a $300 per month salary, this does not include any hours worked, only for being available to the subdivision 24/7 in case of emergencies, gate breakage, property owner requests etc. In addition to that $300 salary, the property manager will be paid $15/hr for every hour worked doing subdivision maintenance, repairs, monitoring, well checks, etc. David stated he will be resigning soon. Steven motioned to approve the “on call” amount of $300 per month. Kris seconded, all ayes.

Old Business:

• Mark Veristain solar panel plans – Mark was not in attendance so Lisa B. spoke about the placement of the panels and stated that the panels will be 64’ from the road. Dee motioned to approve the new placement of the solar panels. Steve seconded, all ayes.
• CCR Violation letters – The letters concern debris, dead trees, camping, etc.

For dead trees that need to be removed, Kurt will call the owners to set up getting the trees cut down and taken away.

The draft letters will be revised as discussed and a list made of homeowners that they will be sent to.

New Business:

• Suzanne Wingo fence plans – Gordon presented the fence plan and stated that, possibly, Suzanne is planting Arborvitaes, on the inside of her fence, along the road. Kris motioned to approve the plan as submitted. Kurt seconded, all ayes.
• Update Road Maintenance Contract – Lisa B. stated that the only change that is needed is to take out Duquette Pines, Inc. as it is no longer a valid entity and to add Duquette Pines Homeowner’s Association Board in all those areas.
• Solar Eclipse – There was discussion on camping and campfires. Gordon suggested hiring a security company. Lisa B. stated she has ordered signage to place on the boundaries and at the gate.
• Elect Officers – Kurt nominated Lisa B. to continue to be President. Kris seconded, all ayes. Steve nominated Kris to be Vice President. Lisa B. seconded, all ayes. Steve nominated Dee to continue to be secretary. Kris seconded, all ayes.
• Discuss visions/goals for DP – There was discussion about dump valves (some still not functioning properly), CCR violations amendment, updating the bylaws, common areas, water issues, water master (Brent) needs to have a backup person. Kurt will talk to Brent and shadow him to see if he will be able to devote the time to do the work. There was also discussion about building a shed for a work area for the Property Manager.

Open comments from the audience: Danny Gurwell spoke about the gates being open a lot. He stated that he bought property in the subdivision because it is a “gated” community and he would like the gates closed more often. He also spoke about the frog pond road widening project and that it increased our fees. The Board stated that cost of maintenance has gone up so fees, unfortunately, have to go up too. Lisa B. stated that the frog pond road area will not be graded until fall.

Adjourn: The meeting adjourned at approximately 8:30 pm. Next meeting scheduled for September 11^th.

Respectfully submitted by:

Dee Woodstrom, Secretary