DUQUETTE PINES HOMEOWNER'S ASSOCIATION
BOARD MEETING
Boise Basin Library, Idaho City
February 6^th, 2017

Open Meeting: Lisa B. opened the meeting at 7:05 pm.

Meeting Structure: Everyone in attendance was familiar with the meeting structure.

Attendance: Lisa B., Dee, Melissa, Kurt, Lisa K. and Karter. Absent: Donna.

Approve Jan. 16 meeting minutes: Melissa motioned to approve the meeting minutes for January 16^th. Lisa B. seconded, motion passed. Kurt recused himself as he had not attended that meeting.

Financials-Lisa Kindelberger: Kurt motioned to approve the financials. Melissa seconded, all ayes. Checks were signed.

Ø Delinquent account policy (Dee): The Board discussed the draft document and made changes. Melissa motioned to approve the Delinquent Account Policy with changes made. Kurt seconded, all ayes.

Ø Gurwell letter: Mr. Gurwell sent a letter to the HOA Board stating that he had done some sign painting in Duquette Pines several years ago and he is asking that his late fees for association dues be waived or lowered as payment for the painting that he had done. The Board discussed this and stated they can’t set that kind of precedence. Lisa K. will inform him that he will have to pay the late fees on his account.

Maintenance Report- Karter Thompson:

Ø Snow removal and sanded roads

Ø Did the monthly generator test

Ø Blue Jay Way frozen water issue

Ø Cleared the snow off the top of the gate house

Ø Replaced the phone at the gate

Ø Spreader attachment – The Board reviewed the information given by Karter and tabled this decision as it is late in the winter season. The Board will keep this open for discussion early this coming summer to make a decision before next fall.

There was discussion that for the sanding to be done efficiently, Karter has had his wife drive his truck while he is in the bed throwing sand/gravel mix on the roads. The Board made the decision to pay Karter time and a half when his wife drives his truck for sanding, to compensate for her time.

Old Business:

             Internet payment options (Kurt) - He spoke about his research into this and is recommending that it is not worth pursuing right now partially because we cannot charge recoup fees and the cost outweighs the convenience.

             Ballot Div. 3 discussion (Melissa) - The Board reviewed the ballot and made suggestions to finalize; such as, 30 days to return the ballot and if not returned, the ballot will be counted as a “yes” vote. Lisa B. will finalize the verbiage and approval of the ballot wording will be at the March 6^th meeting.

CCR enforcement policy - The Board discussed the policy and will be adding the verbiage: A formal complaint must be given to go forward with the Board’s review and to follow the fine procedure. Melissa motioned to have Lisa B. consult our attorney and go by his recommendation to move forward. Dee seconded, all ayes.

New Business:

              IDRWA membership – Kurt motioned to approve the membership with IDRWA (Idaho Dept. of Rural Water Association). Melissa seconded, all ayes.

              Gate remotes – We are out of remotes. There was discussion to purchase more. Dee motioned to purchase 6 more gate remotes. Kurt seconded, all ayes.

There was discussion on filing of paperwork for non-profit that has to do with fees and income. Dee will find out more information and report back to the Board.

Nextdoor Duquette Pines – The Board had a brief discussion about this new website.

The next Board meeting will be March 6^th.

Melissa motioned to adjourn the meeting at 9 pm. Dee seconded, all ayes.