Mountain Folk News
June 2004

 

ANNUAL OWNERS MEETING

The Board and numerous property owners from all Duquette Pines Subdivisions attended the Annual Meeting on May 15, 2004 at Idaho City High School. Resident Manager, Jim White, reported on maintenance and repairs to the water system and roads within the Subdivision.

The Board presented the financial report for review and discussion. The report and budget for 2004-2005 is included with this newsletter. Board members provided information regarding the following:

DPHOA/WLC AGREEMENT
On April 27, the Board signed an Agreement with Western Land Company (owner of Division 4) dealing with road maintenance, water, access easements, etc. Negotiations for this Agreement have been in the works for the past year. The Board believes this Agreement is in the best interests of Divisions 1, 2, and 3. Some of the elements of this agreement allowed an exchange of road easements; transfer of road maintenance for Sub. #4 to DPHOA and collection of road maintenance fees from Sub. #4 owners by DPHOA; access to the DPHOA water system by 12 additional lots in Sub. #4 in exchange for a lot in Sub. #4, the generator shed and lot, and the existing water system being deeded to DPHOA; shared expense of installation of addition water tank to allow potable water from all tanks. For an in depth look at the important elements of this Agreement please see our web site at www.duquettepines.com. In addition, the Agreement and Quitclaim deed are recorded in the office of the Boise County Recorder.

WATER/WELLS
Two of our existing wells have been deepened in the past year and a half. The Board will continue to monitor the water production to determine the necessity of a new/additional well in the future. Duquette Pines abides by the DEQ required water testing. At this time, we ask for voluntary water conservation to eliminate the need for rationing.

ROADS
We are identifying areas of our roads that should be widened to allow better traffic flow. The gate will be operational again within the next few months. The keypad system and remote gate openers will continue to operate as in the past. The new gate # is 1131. As always, road safety is a major concern. We ask that everyone using the roads (owners and their guests), and using any vehicle (not only cars but recreational vehicles, snowmobiles, four wheelers, bicycles etc.) abide by the speed limit, and pay particular attention to the safety of all other on the roads. Speed bumps or speed dips are being considered to inhibit excessive speed on the roads. Dust abatement is approved again this year, at the expense of individual property owners, as in the past.

CCRs
The Board reviews all identified CCR violations and pursues a fair and reasonable resolution to those violations. Additional information regarding the status of CCR violations is available on the web site.

WILDFIRE ISSUES
As identified in the Agreement with WLC, an additional 10,000-gallon water tank will be installed to increase available water for fire suppression. Thinning trees for fire protection is a consideration for owners. The Board is reviewing possibility of applying for grant monies for use in future fire prevention activities. Additional information is available on the web site.

ELECTIONS
As identified in the April 2004 newsletter, two Board positions and one alternate Board position are open this year. A ballot with voting instructions is included with this mailing.

NEW BUSINESS-PROPERTY OWNER INPUT
Numerous property owners expressed concerns about road safety and vehicle speeds.
A number of owners volunteered to participate in a committee to review the CCR for necessary changes.


ELECTION


As property owners in Duquette Pines Subdivisions 1, 2 and 3, you have the opportunity to elect two Board members and one alternate Board member to the DPHOA Board this year. Board member terms are three years and begin August 1, 2004.
It is important that each of us take the time to consider our vote as major changes are continuing for the subdivision. As a result, Board members attend not only regular and special board meetings but also community meetings, and work on various Board and subdivision projects. All these activities require a considerable commitment of time by each Board member.
The ballot you receive has important information concerning your vote. To have your vote count, the ballot must be signed by the owner. Please, take time to consider your vote, read the directions on the ballot carefully, and return your ballot early so that it will be received no later than July 15, 2004.


COMMITTEE TO CONSOLIDATE CC&R'S
 
At our recent Annual Meeting there was a discussion regarding consolidation of the CC&R's for Divisions 1, 2 and 3 so that administration and interpretation would be more clear and consistent.  The Board requested volunteers from each division for a committee to work on this project.  Stepping forward are Jason & Marcy Rowe, representing Division #1, Tammy Frost for Division #2, and Julie Randolph and Jon Long Sr. from Division #3.  If anyone else would like to help with this project, please contact a board member. 
 
The new committee will meet with the Board at the regular meeting on Tuesday, July 6th.  At that time they will receive copies of the CC&R's for each division, as well as copies of initial work completed by Board members.  The committee will then meet independently, bringing recommendations to the Board when they are complete.
 
Thank you to Jason, Marcy, Tammy, Jon and Julie for stepping forward and agreeing to take on this important task.

 

Notice: Gate Will Be In Operation Very Soon

Construction and wiring of our new dual gate has been completed and the gates will be operational as soon as work on the lighting is complete.

The exit gate will not respond to your garage door opener. Only your car crossing the buried loop in front of the gate opens it—so you must SLOW DOWN.

The entrance gate may be opened by either your garage door opener or the keypad at the entrance. The new code number for the keypad is #1131. Remember, you must press the pound (#) sign first, then the number. Please keep this number in your car. Forgetting the number is no excuse for breaking the gate.

To obtain a garage door opener, contact Elizabeth Martin at 392-9575 or emartin@interplususa.net. We can get a discounted price for the openers if we have five or more requests. To calibrate the opener, contact Jim White at 392-4561.

If the gate malfunctions please call one of the numbers listed in the phone booth for assistance. If you are having any large gathering, please notify one of the individuals listed of the date and times of the gathering. The entrance gate will then be opened for the designated time period.

Please use discretion in providing casual friends and acquaintances with the gate code. The more widely the code number is distributed, the more frequently it has to be changed.

If you have any questions or concerns about the gate, contact one of your board members.

Duquette Pines Homeowners Association Budget

 

Budget to Actual

 

 

 

Budget

 

2003-2004

03-04 Budget

03-04 Actual

 

2004-2005

 

Income

 

 

 

Income

 

Road & Site Maintenance

$39,240

 

 

Road Maintenance: Div #1, 2 & 3

$39,240

Water System Maintenance

15,480

 

 

Road Maintenance: Div #4

10,800

Interest Income

960

$414

 

Water System Maintenance

15,600

Total Income

$55,680

$51,061

 

Reserve Account Interest

250

 

 

 

 

Other Income: Gate Openers

275

Expenses

 

 

 

Total Income

$66,165

Automobile Expense

$40

$0

 

 

 

Advertising

240

0

 

Expenses

 

Bank Ret Check Charge

0

0

 

Advertising

$240

Bank Service Charges

30

70

 

Bank Charges

35

Equipment: Wells, pumps

3,397

20,791

 

Computer Expenses

Hardware

Internet Service

Software

373

-0-

204

169

Insurance

Liability

Workers Comp

Auto

3,250

2,500

300

450

3,530

2,578

300

652

 

 

Insurance

Auto

Liability

Workers Comp

3,580

700

2,580

300

Licenses, Fees & Permits

330

285

 

Mileage

900

Miscellaneous

100

0

 

Office Supplies

200

Office Supplies

200

629

 

Other Expenses: Gate Openers

275

Payroll

9,000

6,886

 

Payroll

7,000

Postage & Delivery

350

264

 

Payroll Taxes

Social Security

Medicare

State Unemployment

Federal Unemployment

970

675

160

85

50

Printing & Reproduction

50

0

 

Postage & Box Rental

300

Professional Services/Fees

Legal

7,140

5,940

11,007

10,055

 

Printing & Copies

50

Rental (Facility)

50

25

 

Professional Services

Accounting

Court Fees

Legal

8,575

325

250

8,000

Repairs & Maintenance

3550

5,657

 

Roads

Fees & Permits

Repair & Maintenance

Contract Labor

18,700

0

700

18,000

Road Maintenance

21,050

19,608

 

Meeting Room Rental

50

Tax, Business

30

30

 

Tax

Business

Property

206

31

175

Tax, Property

0

0

 

Utilities

Electricity-Gate

Electricity-Water

Telephone

2,300

150

1,800

350

Training

180

25

 

Water/Wells

Repair & Maintenance

Drilling/New Water System Construction

Testing/Lab Expenses

Fees & Permits

Training/Certification

Contract Labor

19,235

1,500

14,000

800

350

85

2,500

Travel

1,100

281

 

Total Expenses

$62,989

Utilities

Electric-Gate

Electric-Water

Telephone

3,024

168

2,400

456

1,825

13

1,515

297

 

 

 

Total Expenses

$53,111

$70,913

 

 

 

 

Back to Main Newsletter Page